Payment of Exhibit Booth Fees

All payments must be received before the start date of the Congress. A proforma invoice will be sent after the Congress Office approves the contents of an application. Please transfer the balance in Euro to the designated bank account by the due date. Remittance slips issued by the bank shall substitute for receipts from Congress Office.

Payment Methods

All payments must be paid by bank transfer. Bank charges are the responsibility of the exhibitor to participate and should be paid at source in addition to the rental fees. Remittance charges shall be paid by the exhibitor. Payment by check or credit card cannot be accepted. Please pay exhibit booth and other fees related to the exhibition by bank transfer.

Basic Rules for Issuing of Invoices

A proforma invoice will be issued for the total amount of payment. The agreement signed regarding the exhibition area and other services requested will be served as the basis for both proforma and original invoice. Yet, other unexpected services to be purchased before/ during/ after the Exhibition such as catering, hosting, manpower, logistics, decoration, stand elements, etc. will be issued with an additional proforma invoice. After payment process completed all proforma invoices will be converted to an original invoice in the name of exhibitor contact person or company information stated on the Exhibit Application Form.

Cancellation Policy
Cancellation must be made in writing to:

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The Congress Office
Aziziye Mahallesi Dede Korkut Caddesi No.16/4
Çankaya 06690 ANKARA TURKEY
Phone : +90 312 442 8845
Fax : +90 312 441 2984
E-mail : exhibition AT uic-highspeed2018.com


The Congress Office shall retain:
  • 30% of the agreed package amount if the cancellation is made more than 3 months prior to the Congress.
  • 80% of the agreed package amount if the cancellation is made between 2 and 3 months prior to the Congress.
  • 100% of the agreed package amount if the cancellation is made up to 2 months prior to the Congress.
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